Rationale for following Clear Print Guidelines

Example A:

Example A is Times New Roman, size ten, with single spacing. Example B is Arial, size twelve with 1.5 spacing. As you can see, smaller font sizes, single spacing and serif fonts are harder to read. Additionally, it is easier to keep one’s place on a page with left aligned text, as in example B, as left alignment gives the body of the text a specific shape and gives uniformity between words. Example A, which is justified, has no natural shape. Furthermore, bold print stands out, and does not distort the shape of text as italics and underlining do. FINALLY, BLOCK CAPITALS CAN BE DIFFICULT TO FOLLOW AS BLOCK CAPITALS REMOVE THE NATURAL SHAPE OF WORDS, TURNING THEM INTO BLOCKS. Clear layout allows one to focus on the content of visual materials rather than the format.

Example B:

Example A is Times New Roman, size ten, with single spacing. Example B is Arial, size twelve with 1.5 spacing. As you can see, smaller font sizes, single spacing and serif fonts are harder to read. Additionally, it is easier to keep one’s place on a page with left aligned text, as in example B, as left alignment gives the body of the text a specific shape and gives uniformity between words. Example A, which is justified, has no natural shape. Furthermore, bold print stands out, and does not distort the shape of text as italics and underlining do. Finally, block capitals can be difficult to follow as block capitals remove the natural shape of words, turning them into blocks. Clear layout allows one to focus on the content of visual materials rather than the format.

Furthermore

If you use headings it makes the creation and upkeep of tables of contents easier (For automatic creation and updating go to: Insert – Reference – Index and Tables – Table of contents).

Table Usage

Construct tables to read logically from left to right, top to bottom order.

Tables with column headings in the top row must have the top row formatted as a header row. To set a table header row:

Highlight the top row of the table
Right click to display editing options
Select “Table Properties” from the list.

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To amend default styles:

Title: Amend Default Styles - Description: How to amend default style image.

Amend the style in line with the above guidelines then right click the style in question under the home tab. Choose ‘modify’ from the drop down list. This will open a box.

Image of dialogue box that opens when you choose 'modify'.

To amend paragraph defaulting:

Left click ‘paragraph’ under the home tab.

Ensure your alignment is set to ‘left’ and line spacing is set to ‘1.5 lines’.

Once your settings are correct click ‘default’.

Click ‘yes’ on the resulting ‘Are your sure’ message.

To test your new settings

Open a new document and test each heading and paragraph style to ensure all settings have been saved.

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